Ayora Net Membership

Membership Management Software Built for Small Business

Manage your members from sign-up to renewal. Build plans, process enrollments, run kiosk and online sign-up, and track attendance all from one connected platform.

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What is Ayora Net Membership?

Ayora Net Membership is a web-based member management module designed for gyms, dojos, fitness studios, martial arts schools, and service businesses that manage recurring members. It covers the full member lifecycle: sign-up, plan enrollment, daily check-in, and attendance history ï¿½ï¿½ all in one place, shared with the rest of the Ayora Net platform.

Member Database

A searchable, filterable member database with contact details, status, join date, enrollment history, and recent attendance on every profile.

Membership Plans

Create and manage monthly, annual, drop-in, trial, and family plans with custom pricing, billing cycles, and class limits.

Enrollment Management

Enroll members into plans, set start and end dates, enable auto-renewal, and cancel enrollments ï¿½ï¿½ all from the member detail page.

Check-In & Attendance

Kiosk and front-desk check-in with automatic alerts for expired memberships. Full attendance history with date-range filtering.

What membership problems does it solve?

Most small membership-based businesses track their members in a combination of spreadsheets, paper sign-in sheets, and standalone apps that don't talk to each other. That creates data gaps, missed renewals, manual check-in friction, and no clear view of who is active versus lapsed. Ayora Net Membership replaces all of that with a single system.

No more paper sign-up forms to re-enter into a spreadsheet
No more manual tracking of who is on which plan
No more clipboards at the front desk for check-in
No more separate apps for online and kiosk sign-up
No more missed renewals or lapsed members slipping through

What your business gets instead

A single connected system where new members sign up online or at your kiosk, get enrolled in the right plan, check in at every visit, and stay in your member database with a complete history of their membership lifecycle.

One database for all active, inactive, and archived members
Enrollment history and price snapshots for every member
Automatic member number generation (MEM-10001 format)
Kiosk and online sign-up with waiver acceptance built in
Attendance records tied directly to each member profile

Core membership management features

Ayora Net Membership is built around the daily tasks that membership-based businesses run every week ï¿½ï¿½ managing members, running plans, processing enrollments, and checking people in at the door.

Member Database

Searchable member profiles

Every member has a profile with their contact information, membership status, join date, emergency contact, and a full record of their enrollment history and recent check-ins. Search and filter the list by name, status, or date.

Auto-generated member numbers (MEM-10001)
Status: Active, Inactive, Frozen, Cancelled
Contact details: email, phone, date of birth
Emergency contact name and phone
Notes field for staff observations
Soft archive ï¿½ï¿½ members are never permanently deleted

Membership Plans

Flexible membership plan catalog

Create as many plans as your business needs. Each plan has a type, price, billing cycle, and optional class limit per period. Deactivating a plan removes it from new enrollments without touching existing members already enrolled.

Plan types: Monthly, Annual, Drop-In, Trial, Family
Custom pricing per plan
Billing cycle in days (e.g., 30, 365)
Optional class limit per billing period
Activate or deactivate plans at any time
Price snapshots preserved at enrollment time

Enrollment

Member plan enrollment and history

Enroll any member into any active plan directly from their profile. Set start and end dates, toggle auto-renewal, and add notes. The full enrollment history is always visible on the member detail page, including the price that was active at the time of each enrollment.

Select plan and set start and end dates
Auto-renew toggle per enrollment
Optional enrollment notes for staff
Current enrollment highlighted on member profile
Full enrollment history with historical prices
Cancel enrollment with a single click

Check-In

Kiosk and front-desk check-in

Members check in at every visit through either the self-service kiosk screen or the front-desk interface. Both modes search members by name, confirm the check-in, and surface automatic alerts if a membership is expired or inactive.

Kiosk mode: member searches their own name and checks in
Front-desk mode: staff searches and checks in the member
Alert system for expired or inactive memberships
Today's check-in count visible to front-desk staff
Check-in record tied to the member's profile
Unique per-company kiosk URL for shared devices

Kiosk Sign-Up

Self-service kiosk signup at your location

Place a tablet or touchscreen at your front desk and let new members sign themselves up. The kiosk form is simple, large-format, and branded to your company. Waiver acceptance is built into the flow. New members are immediately in your database.

Accessible via your unique company code URL
Collects name, date of birth, contact info, and emergency contact
Waiver acceptance checkbox at submission
Member record created instantly on submit
Staff can review pending signups before activating

Online Sign-Up

Online member sign-up for remote enrollment

Share your unique online sign-up link with prospective members. They fill out a full form from any device, accept the waiver, and submit. The record lands in your member database immediately, ready for staff review and enrollment into a plan.

Full form: name, email, phone, date of birth, emergency contact
Waiver acceptance required before submission
Confirmation screen shown after successful submission
Member record source tracked (Admin, Kiosk, or Online)
Available from any device without an app download

Additional membership tools

Beyond daily member management, Ayora Net Membership includes signup review, attendance reporting, and member lifecycle tools that give your staff complete visibility into your membership base.

Signup Review & Approval

All kiosk and online signups land in a pending review queue. Staff review the submission, confirm the information, and activate the member record before it appears in the active member list. Incomplete submissions can be flagged separately.

Attendance History

View a full log of every check-in across your membership base. Filter by date range and by individual member to see visit patterns, confirm attendance for specific sessions, or investigate any check-in record.

Member Status Management

Change a member's status at any time ï¿½ï¿½ Active, Inactive, Frozen, or Cancelled. Archived members are soft-deleted and never permanently removed, preserving your data history even after members leave.

Membership Alerts

The check-in system automatically alerts staff when a member's enrollment is expired, cancelled, or inactive at the time of check-in. This prevents unintentional access and prompts staff to address lapsed memberships immediately.

Benefits for staff and administrators

One searchable database for all current and past members
Full enrollment history with original pricing preserved
Review and approve kiosk and online signups before activating
Front-desk check-in with automatic expired membership alerts
Attendance reports filterable by date and individual member
Activate, deactivate, freeze, or archive members at any time
Plan catalog managed independently from member records

Benefits for members

Sign up at your kiosk without waiting for staff assistance
Sign up online from any device before their first visit
Check in at the kiosk without needing a membership card
Waiver accepted once at sign-up, stored on their record
Emergency contact information on file for safety
Consistent, professional sign-up experience every time

Who Ayora Net Membership is built for

Ayora Net Membership is designed for businesses that manage recurring members, need a structured sign-up and check-in process, and want to track plan enrollment and attendance without separate apps or manual data entry.

Gyms & Fitness Centers

Martial Arts Schools

Dojos & Academies

Yoga Studios

Dance Studios

CrossFit Boxes

Swim Clubs

Community Centers

For gym and studio owners

If you run a gym, dojo, or fitness studio with recurring members, Ayora Net Membership gives you a complete member lifecycle system without the enterprise complexity or pricing. Sign-up, enrollment, check-in, and attendance history are all connected and managed from one screen.

For multi-plan businesses

If your business offers multiple membership tiers monthly, annual, drop-in, trial, and family plans Ayora Net Membership manages each plan separately while keeping all enrolled members in a single unified database. Deactivating a plan never touches existing member records.

How Ayora Net Membership works

From first setup to daily operations, Membership is designed to be running within minutes without training or configuration overhead.

Register and create your plan catalog

Create a free account, set up your company, and build your membership plan catalog. Add your monthly, annual, drop-in, trial, and family plans with pricing and billing cycles.

Set up kiosk and online sign-up links

Share your unique company code URL with new members for online sign-up, and load the kiosk URL on a tablet at your front desk. Both are ready to accept signups immediately.

Review signups and enroll members

Review incoming kiosk and online signups from the admin queue. Activate each member and enroll them into the appropriate plan with a start date, optional end date, and auto-renewal setting.

Track check-ins and attendance daily

Members check in at every visit through the kiosk or front desk. Attendance is recorded automatically. View history, filter by date or member, and act on any expired membership alerts instantly.

Membership connects with every other module

Ayora Net Membership is one module in the larger Ayora Net Operations Suite. Your company account, users, and role assignments are shared across Membership, Workforce, Invoicing, Events, and CRM. One login gives each staff member access to every module they need.

Same company record shared across all modules
Staff added in Workforce are available across all modules
One login, one account for your entire team
Start with Membership and add other modules as you grow

Explore the full Ayora Net platform

Membership is included in the free plan alongside Workforce. Add Invoicing, Events, and CRM as your business grows. No migration, no new login, no separate setup required.

Workforce - scheduling, time tracking, PTO, approvals
Membership - member lifecycle, plans, check-in, signup
Invoicing - billing, payments, PDF, email delivery
Events - event scheduling, ticketing, check-in, notifications
CRM - accounts, leads, pipeline, quotes, orders

Start managing your members today

Ayora Net Membership is included in the free plan. Set up your member database, build your plan catalog, and start accepting sign-ups in minutes. No credit card required.