Ayora Net Events

Event Management Software Built for Small Business

Create events, sell tickets, handle public registration, scan QR codes at the door, track attendance in real time, and send automated email notifications all from one connected platform.

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What is Ayora Net Events?

Ayora Net Events is a complete event management module built for small businesses and organizations that host ticketed or free events. It handles the entire event lifecycle - from creating the event and setting up ticket types to accepting public registrations, scanning QR codes at the door, tracking attendance in real time, and sending automated email communications to every registrant. Because it is part of the Ayora Net platform, your company account, team login, and data are shared with every other module you use.

Event Creation & Publishing

Build events with full details - title, description, organizer, location, date and time range, registration deadline, and capacity. Save as a draft, then publish when ready to accept registrations.

Free & Paid Ticket Types

Create multiple ticket tiers per event. Set prices, quantity limits, sale windows, and per-order min and max. Free and paid tickets are both supported, and sold-out status is tracked automatically.

QR Code Check-In

Every registrant gets a unique QR code. Staff scan codes at the door for instant check-in. Real-time attendance stats update as each attendee arrives. Manual check-in and undo are also available.

Automated Email Notifications

Registration confirmations, 24-hour reminders, event updates, and cancellation notices are sent automatically. A complete email audit log tracks every message sent or failed.

What event problems does it solve?

Most small businesses manage events across a patchwork of tools - a signup form in one place, a spreadsheet for tracking attendees in another, and manual emails sent from a personal inbox. Check-in at the door means printing lists and crossing off names by hand. Ayora Net Events replaces that fragmented process.

No more manual sign-up sheets or fragmented Google Forms
No more printing and paper-crossing attendee lists at the door
No more sending reminders by hand the day before the event
No more guessing how many people registered or showed up
No more separate tools for ticketing, registration, and check-in

What your business gets instead

A structured event system where every registrant gets a QR code, every ticket type is tracked by quantity sold, attendance is logged in real time at the door, and automated emails go out without any manual work. Everything for an event - registrations, orders, check-ins, and emails - lives in one place.

Public registration form with QR code confirmation per attendee
Multiple ticket tiers with pricing, limits, and sale windows
Live QR scanner page for door check-in with real-time stats
Auto-sent confirmations, reminders, and cancellation notices
Attendance list exportable to CSV for follow-up or records

Core event management features

Ayora Net Events is built around the full event workflow - from creating and publishing events to managing ticket sales, processing registrations, checking in attendees at the door, and keeping every registrant informed automatically.

Event Management

Create, publish, and manage events

Build out every detail of your event in one form. Save it as a draft while you are still setting up ticket types and logistics, then publish when registration is ready to open. Published events become publicly accessible for registration. Cancel at any time - cancellation emails go out to all registrants automatically.

Title, short description, and full description fields
Organizer name and location name
Start date/time (required) and end date/time (optional)
Registration deadline to close signups early
Optional capacity limit - blank means unlimited
Visibility: Public (open) or Private (link access only)
Status: Draft → Published → Cancelled
Edit any event while it is still a draft

Ticket Types

Multiple ticket tiers per event

Create as many ticket types as your event needs. Charge different prices for general admission, VIP, student, or early bird tickets. Free events use a $0.00 ticket type. Set quantity limits and sale windows so each tier opens and closes on its own schedule. Sold-out status updates automatically as quantity is exhausted.

Ticket name and description per tier
Price per ticket (0.00 for free tickets)
Total quantity limit - or leave blank for unlimited
Sale start and end date/time for controlled availability
Min and max tickets per order (per purchaser)
Custom sort order for display on registration page
Status: Active, Inactive, or Sold Out
Delete unsold ticket types; toggle sold ones Active/Inactive

Public Registration

Open registration for anyone to join

Every published event has a public-facing registration page where attendees sign up without needing an Ayora Net account. They can register directly or go through the ticket checkout to select specific ticket types and quantities. Automatic waitlisting handles overflow when the event reaches capacity.

No attendee account required - name and email is all it takes
Direct registration form or ticket-selection checkout flow
Duplicate registration prevention (same email per event)
Automatic waitlist when event capacity is reached
Unique QR code and ticket code assigned per registration
Ticket codes in EVT####-###### format for human readability
Order confirmation page shown after successful registration
Registration status: Registered, Waitlist, or Cancelled

Live Check-In

QR code scanning at the door

On event day, staff open the live check-in page on any device. The QR input field auto-focuses for instant scanning. Each scan returns an immediate result - success, already checked in, registration not found, cancelled, or event not active. Real-time counters update as attendees arrive, so staff always know exactly how many people are in the room.

QR code scanner auto-focused for hands-free scanning
Real-time stats: Checked In, Not Yet, Total Expected, Attendance Rate
Last scan result shown instantly with color-coded status
Recent scan log showing last 20 scan attempts
Manual check-in by registration ID for paper backups
Undo check-in to reverse accidental or incorrect scans
Scan results: Success, Already Checked In, Not Found, Cancelled, Event Not Active
Full audit log of every scan with timestamp and operator name

Orders

Ticket orders and payment tracking

When attendees go through the ticket checkout, an order is created that captures what they purchased and the total amount. Free orders confirm automatically. Paid orders are held pending payment processing. Each ticket quantity in the order generates a separate registration with its own QR code.

Unique order number per purchase (EVT####-{timestamp} format)
Purchaser first name, last name, and email recorded
Order total calculated from ticket quantities and prices
Payment status: Free, Pending, Paid, Failed, or Refunded
Order status: Pending, Confirmed, or Cancelled
Free orders auto-confirmed; paid orders held pending payment
One QR code registration generated per ticket in the order
Admin order view shows all purchases for any event

Email & Notifications

Automated event email communications

Ayora Net Events sends the right email at the right time without any manual work. Registration confirmations go out when an order is confirmed. Reminders go out automatically the day before the event. Cancellation notices reach every registrant the moment an event is cancelled. Admins can also send custom update messages to all active registrants at any time.

Registration Confirmation - sent when order is confirmed; includes ticket codes
Event Reminder - auto-sent ~24 hours before event start (daily job)
Event Update - admin-triggered custom message to all registrants
Event Cancellation - auto-sent to all registrants when event is cancelled
Professional HTML email templates with company branding
Duplicate send prevention for reminders (checks prior log)
Email audit log tracks every send: type, recipient, status, timestamp
Failed sends captured with error message for review

Attendance tracking and export

After the event, the attendance page gives you a complete picture of who showed up, who was on the waitlist, and who cancelled. Every detail is searchable and exportable so your records are complete.

Real-Time Attendance Stats

Summary cards at the top of the attendance page show Checked In, Not Checked In, Waitlist, and Cancelled counts side by side. Stats update live as check-ins occur on the scanner page.

Searchable Attendee List

Search the full attendee list by name, email, or ticket code. The table shows ticket code, full name, email, registration status, check-in status, check-in time, and which staff member checked them in. Filter the view to focus on any group.

CSV Export

Download the full attendance list as a CSV file in one click. Use it for follow-up outreach, compliance records, or import into your own reporting tools. All registration fields are included.

Manual Check-In & Undo

Check in individual attendees directly from the attendance list without scanning, for walk-ins without a QR code or paper registrants. Undo any check-in that was recorded by mistake - the record reverts cleanly with no data lost.

Benefits for event organizers

All registrations in one place - no spreadsheet juggling
Multiple ticket tiers with automated sold-out status
QR code check-in replaces printed lists at the door
Automated emails mean no manual day-before reminders
Real-time attendance rate visible throughout the event
Email audit log shows every communication sent
Cancel an event and all registrants are notified instantly

Benefits for attendees

No account required - register with just a name and email
Instant confirmation email with ticket codes after registration
Automatic reminder the day before so they do not forget
QR code makes check-in fast - no waiting in line
Waitlist support if the event fills up
Cancellation notice if plans change - no silent disappearance

Who Ayora Net Events is built for

Ayora Net Events is designed for small businesses, gyms, studios, nonprofits, and organizations that run events of any size - from free community workshops to ticketed shows - and need a structured system to replace manual registration and check-in.

Gyms & Fitness Studios

Martial Arts Schools

Nonprofits & Community Orgs

Conference Organizers

Workshop & Class Hosts

Entertainment Venues

Membership Businesses

Professional Associations

For businesses running free community events

If you host free workshops, open houses, or community events, Ayora Net Events gives you a public registration page, QR code check-in, and automated reminder emails - all without charging attendees a thing. Capacity limits and waitlisting handle overflow automatically so you never exceed your venue size.

For businesses selling tiered tickets

If your events have multiple admission levels - general admission, VIP, early bird, or member-exclusive - Ayora Net Events lets you set up each tier with its own price, quantity, and sale window. Every purchase generates a unique QR code that is scanned at the door for fast, accurate entry.

How Ayora Net Events works

From account setup to checking in your first attendee, Ayora Net Events is designed to be running in minutes.

Create your event

Register a free account and set up your company. Create your event with all the details - title, location, date, capacity, and visibility. Save as a draft until you are ready.

Add ticket types and publish

Create your ticket tiers with prices, quantities, and sale windows. When everything is ready, publish the event to open registration and make the public registration page live.

Accept registrations automatically

Attendees register from the public page. Confirmation emails go out automatically. Reminder emails are sent the day before the event without any manual work from your team.

Check in attendees at the door

Open the check-in page on any device at the venue. Scan QR codes for instant entry. Watch real-time attendance stats update as your event fills. Export attendance when it is over.

Events connects with every other module

Ayora Net Events is one module in the larger Ayora Net Operations Suite. Your company account, team login, and role assignments are shared across Events, Workforce, Membership, Invoicing, and CRM. One account gives every staff member access to the modules they are assigned to - no separate event management app required.

Same company record shared across all modules
Same team login - no separate event app account
One login for your whole team across every module
Start with Events and add other modules as you grow

Explore the full Ayora Net platform

Events is available alongside Workforce, Membership, Invoicing, and CRM. No migration, no new login, no separate setup required when you expand to additional modules.

Workforce - scheduling, time tracking, PTO, approvals
Membership - member lifecycle, plans, check-in, signup
Invoicing - invoices, payments, PDF, email delivery
Events - event scheduling, ticketing, check-in, notifications
CRM - accounts, leads, pipeline, quotes, orders

Start managing your events today

Ayora Net Events is available as part of the platform. Register free, create your first event, and open registration in minutes. No credit card required.