Ayora Net Client

Client Management Software Built for Small Business

Manage your clients from sign-up to renewal. Build service plans, process enrollments, run kiosk and online sign-up, and track visits all from one connected platform.

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What is Ayora Net Client?

Ayora Net Client is a web-based client management module designed for service businesses that manage recurring clients. It covers the full client lifecycle: sign-up, service plan enrollment, daily walk-in check-in, appointment scheduling, and visit history all in one place, shared with the rest of the Ayora Net platform.

Client Database

A searchable, filterable client database with contact details, status, join date, enrollment history, and recent visits on every profile.

Service Plans

Create and manage monthly, annual, drop-in, trial, family, and service plans with custom pricing and billing cycles.

Enrollment Management

Enroll clients into plans, set start and end dates, enable auto-renewal, and cancel enrollments all from the client detail page.

Walk-In & Appointments

Kiosk and front-desk walk-in check-in, a live service queue, and appointment scheduling with automatic alerts for expired plans.

What client management problems does it solve?

Most small service businesses track their clients in a combination of spreadsheets, paper sign-in sheets, and standalone apps that don't talk to each other. That creates data gaps, missed renewals, manual check-in friction, and no clear view of who is active versus lapsed. Ayora Net Client replaces all of that with a single system.

No more paper sign-up forms to re-enter into a spreadsheet
No more manual tracking of who is on which plan
No more clipboards at the front desk for walk-ins
No more separate apps for online and kiosk sign-up
No more missed renewals or lapsed clients slipping through

What your business gets instead

A single connected system where new clients sign up online or at your kiosk, get enrolled in the right plan, walk in at every visit, and stay in your client database with a complete history of their service lifecycle.

One database for all active, inactive, and archived clients
Enrollment history and price snapshots for every client
Automatic client number generation (MEM-10001 format)
Kiosk and online sign-up with waiver acceptance built in
Visit records tied directly to each client profile

Core client management features

Ayora Net Client is built around the daily tasks that service-based businesses run every week: managing clients, running service plans, processing enrollments, and checking people in at the door.

Client Database

Searchable client profiles

Every client has a profile with their contact information, status, join date, emergency contact, and a full record of their enrollment history and recent visits. Search and filter the list by name, status, or date.

Auto-generated client numbers (MEM-10001)
Status: Active, Inactive, Frozen, Cancelled
Contact details: email, phone, date of birth
Emergency contact name and phone
Notes field for staff observations
Soft archive - clients are never permanently deleted

Service Plans

Flexible service plan catalog

Create as many plans as your business needs. Each plan has a type, price, billing cycle, and optional class limit per period. Deactivating a plan removes it from new enrollments without touching existing clients already enrolled.

Plan types: Monthly, Annual, Drop-In, Trial, Family, Service
Custom pricing per plan
Billing cycle in days (e.g., 30, 365)
Optional class limit per billing period
Activate or deactivate plans at any time
Price snapshots preserved at enrollment time

Enrollment

Client plan enrollment and history

Enroll any client into any active plan directly from their profile. Set start and end dates, toggle auto-renewal, and add notes. The full enrollment history is always visible on the client detail page, including the price that was active at the time of each enrollment.

Select plan and set start and end dates
Auto-renew toggle per enrollment
Optional enrollment notes for staff
Current enrollment highlighted on client profile
Full enrollment history with historical prices
Cancel enrollment with a single click

Walk-In

Kiosk and front-desk walk-in

Clients walk in through either the self-service kiosk screen or the front-desk interface. Both modes search clients by name, confirm the walk-in, and surface automatic alerts if a plan is expired or inactive. Front-desk walk-ins enter the live service queue.

Kiosk mode: client searches their own name and checks in
Front-desk mode: staff searches and walks in the client
Service selection at walk-in time
Live queue with WAITING, IN PROGRESS, DONE, and CANCELLED statuses
Staff assignment per queue entry
Alert system for expired or inactive plans

Appointments

Appointment scheduling and daily schedule

Book client appointments in advance and manage them from a daily schedule view. Convert a booked appointment directly to a walk-in queue entry with one click when the client arrives.

Book appointments with client, service, staff, and time
Daily schedule view with date navigation
Status tracking: Booked, Checked In, Completed, Cancelled
One-click conversion from appointment to walk-in queue
Optional end time and staff notes per appointment

Kiosk Sign-Up

Self-service kiosk signup at your location

Place a tablet or touchscreen at your front desk and let new clients sign themselves up. The kiosk form is simple, large-format, and branded to your company. Waiver acceptance is built into the flow. New clients are immediately in your database.

Accessible via your unique company code URL
Collects name, date of birth, contact info, and emergency contact
Waiver acceptance checkbox at submission
Client record created instantly on submit
Staff can review pending signups before activating

Online Sign-Up

Online client sign-up for remote enrollment

Share your unique online sign-up link with prospective clients. They fill out a full form from any device, accept the waiver, and submit. The record lands in your client database immediately, ready for staff review and enrollment into a plan.

Full form: name, email, phone, date of birth, emergency contact
Waiver acceptance required before submission
Confirmation screen shown after successful submission
Client record source tracked (Admin, Kiosk, or Online)
Available from any device without an app download

Additional client management tools

Beyond daily client management, Ayora Net Client includes signup review, visit history reporting, and client lifecycle tools that give your staff complete visibility into your client base.

Signup Review & Approval

All kiosk and online signups land in a pending review queue. Staff review the submission, confirm the information, and activate the client record before it appears in the active client list. Incomplete submissions can be flagged separately.

Visit History

View a full log of every walk-in across your client base. Filter by date range and by individual client to see visit patterns, confirm attendance for specific sessions, or investigate any visit record.

Client Status Management

Change a client's status at any time: Active, Inactive, Frozen, or Cancelled. Archived clients are soft-deleted and never permanently removed, preserving your data history even after clients leave.

Plan Alerts

The walk-in system automatically alerts staff when a client's plan is expired, cancelled, or inactive at the time of walk-in. This prevents unintentional access and prompts staff to address lapsed plans immediately.

Benefits for staff and administrators

One searchable database for all current and past clients
Full enrollment history with original pricing preserved
Review and approve kiosk and online signups before activating
Front-desk walk-in with automatic expired plan alerts
Live service queue with staff assignment per entry
Appointment scheduling with daily schedule view
Visit history filterable by date and individual client
Activate, deactivate, freeze, or archive clients at any time

Benefits for clients

Sign up at your kiosk without waiting for staff assistance
Sign up online from any device before their first visit
Walk in at the kiosk without needing a card
Book appointments in advance online or at the front desk
Waiver accepted once at sign-up, stored on their record
Emergency contact information on file for safety

Who Ayora Net Client is built for

Ayora Net Client is designed for service businesses that manage recurring clients, need a structured sign-up and walk-in process, and want to track plan enrollment and visit history without separate apps or manual data entry.

Gyms & Fitness Centers

Martial Arts Schools

Salons & Barbershops

Yoga Studios

Dance Studios

Spas & Wellness Centers

Swim Clubs

Community Centers

For service business owners

If you run a gym, salon, studio, or any recurring-client service business, Ayora Net Client gives you a complete client lifecycle system without the enterprise complexity or pricing. Sign-up, enrollment, walk-in, appointment scheduling, and visit history are all connected and managed from one screen.

For multi-plan businesses

If your business offers multiple service tiers â monthly, annual, drop-in, trial, family, and per-service plans â Ayora Net Client manages each plan separately while keeping all enrolled clients in a single unified database. Deactivating a plan never touches existing client records.

How Ayora Net Client works

From first setup to daily operations, Client is designed to be running within minutes without training or configuration overhead.

Register and create your service plan catalog

Create a free account, set up your company, and build your service plan catalog. Add your monthly, annual, drop-in, trial, family, and per-service plans with pricing and billing cycles.

Set up kiosk and online sign-up links

Share your unique company code URL with new clients for online sign-up, and load the kiosk URL on a tablet at your front desk. Both are ready to accept signups immediately.

Review signups and enroll clients

Review incoming kiosk and online signups from the admin queue. Activate each client and enroll them into the appropriate plan with a start date, optional end date, and auto-renewal setting.

Manage walk-ins, appointments, and visits daily

Clients walk in through the kiosk or front desk, entering the live service queue. Book appointments in advance and convert them to queue entries on arrival. View full visit history at any time.

Client connects with every other module

Ayora Net Client is one module in the larger Ayora Net Operations Suite. Your company account, users, and role assignments are shared across Client, Workforce, Invoicing, Events, and CRM. One login gives each staff member access to every module they need.

Same company record shared across all modules
Staff added in Workforce are available across all modules
One login, one account for your entire team
Start with Client and add other modules as you grow

Explore the full Ayora Net platform

Client is included in the free plan alongside Workforce. Add Invoicing, Events, and CRM as your business grows. No migration, no new login, no separate setup required.

Workforce - scheduling, time tracking, PTO, approvals
Client - client lifecycle, service plans, walk-in, appointments
Invoicing - billing, payments, PDF, email delivery
Events - event scheduling, ticketing, check-in, notifications
CRM - accounts, leads, pipeline, quotes, orders

Start managing your clients today

Ayora Net Client is included in the free plan. Set up your client database, build your service plan catalog, and start accepting sign-ups in minutes. No credit card required.